Payment Entries keeps all your money in and money out in one place. Use Payment In when a customer pays you, even if one payment covers several invoices. Use Payment Out when you pay a supplier, with or without a purchase bill.

Step 1: Open Payment Entries

1. Go to Payments › Payment Entries.
2. The cards at the top show your Total Received and Total Paid.

Step 2: Record a Payment In

1. On the Payment-In tab, click Payment In.
2. Select the customer and the payment mode (Cash, UPI, Bank and so on).
3. Click Add Invoices and tick the invoices this payment settles. You can tick more than one.
4. Click Add selected.

5. The selected invoices show as Fully paid and the amount fills in automatically. Add a note if you like.
6. Click Save & Update. The payment appears in the list with the invoices it settled, and Total Received goes up.

Step 3: Record a Payment Out

1. Switch to the Payment-Out tab and click Payment Out.
2. Select the vendor and the payment mode, for example Cash.
3. If you have a purchase bill, link it. If not, skip the bill and enter the amount. It is saved as an advance.
4. Add a note, such as "Advance for next order", and save.

The payment shows on the Payment-Out tab and Total Paid updates.

Frequently Asked Questions

Q: Can one payment clear several invoices?

Yes. Tick all the invoices the customer is paying for in Add Invoices, and BillClap splits the amount across them.

Q: What happens if a customer pays only part of an invoice?

Enter the amount received. The invoice stays partly paid and the balance remains due.

Q: Can I pay a supplier before I get the bill?

Yes. Record a Payment Out without linking a bill. It is saved as an advance for that vendor.

Need Help?

Our support team is available:

• 📞 Call/WhatsApp: 8882468190
• 📧 Email: support@billclap.com
• 🕐 Support Hours: Monday to Friday, 10 AM – 6:30 PM