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How to manage multiple godowns and transfer stock in BillClap Offline

In short: With Offline Enterprise Plus, add each godown under Warehouses > Manage Stores. Purchases add stock to the warehouse you choose, sales take it from the warehouse you choose, and Warehouses > Stock Transfer moves goods between them.

Add a warehouse

  1. Go to Warehouses > Manage Stores (or Settings > Warehouses).
  2. Click Add Warehouse, enter the name and address, and save.
  3. Choose your main warehouse under Set as Default. New stock goes there unless you pick another.

Warehouses list with Set as Default, Transfer and Add Warehouse

Give each warehouse a different name, for example "Shop" and "Godown - Station Road", so they are easy to tell apart on bills.

See stock in each warehouse

Go to Products > Inventory and choose a warehouse in Select Warehouse. The list shows each item's quantity in that warehouse, with Stock In and Stock Out buttons for quick adjustments.

Inventory page with low stock and positive stock tiles, warehouse filter and Stock In and Stock Out buttons

Transfer stock between warehouses

  1. Go to Warehouses > Stock Transfer and click Transfer.
  2. Check the Transfer Date, and choose From and To warehouses.
  3. Pick the item and enter the Quantity to Transfer, then click Add Item. Repeat for more items.
  4. Check the list and click Transfer.

New stock transfer from Extra Warehouse to Noida Main Godown with 10 Amul Butter added

Moving 10 units from one godown to another.

Past transfers are listed on the Stock Transfer page and in Reports > Stock Transfer Report.

Check before you transfer

  • Check the stock in the From warehouse first (Products > Inventory, filtered by that warehouse). The app doesn't stop you from transferring more than is there, which leaves negative stock.
  • Don't delete a transfer after selling the goods from the receiving warehouse. Make a new transfer back instead.
  • On every bill, check the warehouse at the top right, so stock goes in and out of the right godown.